[Jyf-2005-2006] End of year letter

[Margaret Scouten]

April 27, 2006



Dear member of the 2006 Junior Year in France:
   
I apologize for writing to you in English, but, because of the technical 
nature of some of the information  contained in this letter, I wish to 
avoid misunderstandings.  In addition, copies of this letter are 
sometimes requested by college and university registrars who wish to 
check on our credit-granting policy.  I hope you will had a wonderful 
spring break and will now be ready to tackle the academic requirements 
of the end of the school semester.

Each term the administration of the Junior Year in France encounters 
problems with a few missing final papers and grades.  This leads to 
delay or loss of credit.  The following instructions are intended to 
avoid any such problems:

      I.  It is your responsibility to check with your professors or 
chargés de T.D. what work is required in order for you to complete the 
courses and receive credit.  You are required to take final examinations 
at the University and in other schools unless they take place after May 
31 or the professors or chargés de TDs specifically request that you do 
not take them and give you substantial replacement work.  Short oral 
examinations are not recommended because your colleges often require 
that you show your work to receive transfer credits.

       II.  You must make sure that Professor Marie GREE has the names 
and addresses of the professors who will correct and grade your work and 
that those professors have received grade request sheets.

      III.  The Junior Year in France cannot accept incomplete grades.  
All work must be completed by the date requested by your professor, 
which must be no later than Wednesday, May 31, 2006.  No paper will be 
acceptable after May 31 even if your professor gives you an extension.  
No paper will be accepted after you leave France.  In case of serious 
illness or real emergency, or if a professor insists on your taking an 
exam a few days after May 31 only Professor GREE can approve an 
extension.  She will do this in writing, with a completion date clearly 
stated.

     IV.  Before handing in any final paper to a professor, date it, 
make a photocopy which you will leave with Professor GREE. This is the 
only acceptable proof that you have completed the work.  You should know 
that every year some professors claim that they have not received final 
papers.  Leaving a copy with Professor GREE is the only way we can 
convince them that the work was completed on time.  Whenever possible 
hand in your paper to your professor personally.  If you need to mail a 
final paper to a professor [we discourage this procedure], check his or 
her address carefully, send the paper "lettre recommandée" and keep the 
post office receipt.

     V.  If you wish to receive a corrected paper or exam, please attach 
to the paper an adequately stamped envelope bearing your home address 
and ask your professor if he or she is willing to mail it.  Note that 
insufficiently stamped letters will not be accepted by the post office.  
You may also leave with Professor GREE a stamped envelope before May 31, 
and we will forward any paper coming to the office, although university 
professors usually do not forward corrected papers or exams to the Paris 
office unless you make a definite arrangement with them.  Remember that 
in order to receive credits for courses at the Institut Catholique, you 
must leave a copy of your work with Professor GREE.

     VI.  Finally, never ask a friend or your host family to hand in a 
paper to a professor or to take back a book to a library.  They never do 
it. You will lose credit.  You will be required to buy a replacement 
book for the library.

Copies of your transcript will be sent to you at your U.S. home address 
indicated on the form your parents and you signed last April or October 
and to your home college as soon as all the grades are in, usually in 
late June or early July. You must have met all your financial 
obligations to the Junior Year in France [this includes fees, telephone 
bills in host families, unpaid fines for métro, bus or train fare 
violations, lost library books, bounced checks, etc.] before we can send 
your transcript to your college and to you.  Remember that any bill will 
eventually come to us since our address is indicated on your carte de 
séjour and the police records.  Any question regarding due bills can be 
addressed to Mme Parnet.  Any question regarding transcripts should be 
ADDRESSED TO THE VIRGINIA OFFICE during the spring.  All transcript 
problems will be settled by the Virginia office in early  August.

Finally, please do not book your return flight before you are certain of 
the date of your last examination.  Air France may assess a financial 
penalty if you change your reservation.

I hope that you are having a profitable semester and I send you my best 
wishes for the coming weeks, your final exams and papers, and  next fall 
semester at your college or university.



                                                                      
                                                             Sincerely 
yours,





                                                                         
                                                          Margaret Scouten
    
                                                                                  
                                             Director                  
                                                      


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