[Jyf-2001-2002] La deuxième lettre

[Margaret Scouten]

April 30, 2002



Dear member of the 2001-2002 Junior Year in France:

 I apologize for writing to you in English, but, because of the
technical nature of some of the information  contained in this letter, I
wish to avoid misunderstandings.  In addition, copies of this letter are
sometimes requested by college and university registrars who wish to
check on our credit-granting policy.  I hope you had a wonderful spring
vacation and are now ready to tackle the academic requirements of the
end of the school year.

 Each summer the administration of the Junior Year in France encounters
problems with a few missing final papers and grades.  This leads to
delay or loss of credit.  The following instructions are intended to
avoid any such problems:

 I.  It is your responsibility to check with your professors or chargés
de T.D. what work is required in order for you to complete the courses
and receive credit.  You are required to take final examinations at the
University and in other schools unless they take place after May 31 or
the professors or chargés de TDs specifically request that you do not
take them and give you substantial replacement work.  Short oral
examinations are not recommended because your colleges often require
that you show your work to receive transfer credits.

 II.  You must make sure that Professor Lambeth has the names and
addresses of the professors who will correct and grade your work and
that those professors have received grade request sheets.

 III.  The Junior Year in France cannot accept incomplete grades.  All
work must be completed by the date requested by your professor, which
must be no later than Friday, May 31, 2000.  No paper will be acceptable
after May 31 even if your professor gives you an extension.  No paper
will be accepted after you leave France.

 In case of serious illness or real emergency, or if a professor insists
on your taking an exam a few days after May 31, only Professor Lambeth
can approve an extension.  He will do this in writing, with a completion
date clearly stated.

 IV.  Before handing in any final paper to a professor, date it, make a
photocopy which you will leave with Professor Lambeth.  This is the only
acceptable proof that you have completed the work.  You should know that
every year some professors claim that they have not received final
papers.  Leaving a copy with Professor Lambeth is the only way we can
convince them that the work was completed on time.
 Whenever possible hand in your paper to your professor personally.  If
you need to mail a final paper to a professor [we discourage this
procedure], check his or her address carefully, send the paper “lettre
recommandée” and keep the post office receipt.

 V.  If you wish to receive a corrected paper or exam, please attach to
the paper an adequately stamped envelope bearing your home address and
ask your professor if he or she is willing to mail it.  Note that
insufficiently stamped letters will not be accepted by the post office.
You may also leave with Professor Lambeth a stamped envelope before May
31st), and we will forward any paper coming to the office, although
university professors usually do not forward corrected papers or exams
to the Paris office unless you make a definite arrangement with them.
Remember that in order to receive credits for courses at the Institut
Catholique (except for Professor Gomez-Muller’s course), you must leave
a copy of your work with Professor Lambeth

 VI.  Finally, never ask a friend or your host family to hand in a paper
to a professor or to take back a book to a library.  They never do it.
You will lose credit.  You will be required to buy a replacement book
for the library

 Copies of your transcript will be sent to you at your U.S. home address
indicated on the form your parents and you signed last April, and to
your home college as soon as all the grades are in, usually in July.
You must have met all your financial obligations to the Junior Year in
France [this includes fees, telephone bills in host families, unpaid
fines for métro, bus or train fare violations, lost library books,
bounced checks, etc.] before we can send your transcript to your college
and to you.  Remember that any bill will eventually come to us since our
address is indicated on your carte de séjour and the police records.
Any question regarding due bills can be addressed to Mme Denis.  Any
question regarding transcripts should be ADDRESSED TO THE VIRGINIA
OFFICE during the summer.  All transcripts problems will be settled by
the Virginia office in early September.

 Finally, please do not book your return flight before you are certain
of the date of your last examination.  Air France may assess a financial
penalty if you change your reservation.

 I hope that you are having a profitable year and I send you my best
wishes for the coming weeks, your final exams and papers, and the
summer.

                                              Sincerely yours,



                                               Margaret Scouten
                                               Director



--
Margaret Scouten, Ph.D.
Director, Junior Year in France
Sweet Briar College
Telephone:  (434) 381-6109
Fax:  (434) 381-6283
Email:  mailto:jyf@sbc.edu
website:  http://www.jyf.sbc.edu