[CC] SSN vs PIDM as an ID in Banner

[Barbara Parker]

Tracey suggested getting together as a group to discuss.  That sounds 
like a good idea. That way we all get to identify any potential issues 
resulting in removing SS #'s and how they may affect other areas.   If 
you know of other Colleges that use Banner, I can check to see how they 
handle the issue of SS#'s.
My schedule is open all day on Friday and most of Thursday. Barbara

David Rigg wrote:
> There is a request from Senior Staff that we look into eliminating SSN as an
> ID in Banner.  (The primary concern is identity theft.)
>
> At present the SPRIDEN record with SPRIDEN_CHANGE_IND null is typically the
> SSN where the SSN is known.  For each individual (at least after the nightly
> process runs) there is an alternate ID consisting of the letter P followed
> by an 8 digit PIDM (left zero filled). The notion is to make that the
> primary ID and delete IDs that are the same as the SSN.
>
> If you look at SPAIDEN, for example, there would still be two areas of
> concern.  One of those is the "Biographical" tab, which displays the SSN.
> TAB-level security makes it possible to limit who can see individual tabs,
> however, this is a new feature and not currently part of any Team Lead's
> Banner Class definitions.  The other concern is that even with that TAB
> blocked, it is possible for anyone with access to the form to do an
> Alternate ID search on a person's name and display the SSN even if it isn't
> a SPRIDEN_ID.  I am not sure how we get around that, how we prevent someone
> from entering a SSN as an ID later on, the effect of the change on existing
> MS Access Reports or on existing nightly processes, though some will
> certainly need to be modified.
>
> To get a better idea of the impact, it will likely be necessary to clone a
> database instance and run tests.
>
> Input/ideas from the coordinating committee on this matter are welcome.
>
> Dave
>
>
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>   

-- 
Barbara C. Parker, SPHR
Director of Human Resources 
(Office Location: Fletcher Hall Room 106)
Sweet Briar College
PO Box AN
Sweet Briar VA  24595
434 381-6510
Fax 381-6486