[CC] SSN vs PIDM as an ID in Banner

[Tracey Garrett]

Dave,
I will be out next week and have given Gail some of my concerns.  We 
need to find out how other schools have handled this if we make a change.
We are required to have SSN for all students and employees for tax 
reporting.  We will need to come together to discuss this
because student and employee and vendor all use the SSN.

Tracey

Tracey

David Rigg wrote:
> There is a request from Senior Staff that we look into eliminating SSN as an
> ID in Banner.  (The primary concern is identity theft.)
>
> At present the SPRIDEN record with SPRIDEN_CHANGE_IND null is typically the
> SSN where the SSN is known.  For each individual (at least after the nightly
> process runs) there is an alternate ID consisting of the letter P followed
> by an 8 digit PIDM (left zero filled). The notion is to make that the
> primary ID and delete IDs that are the same as the SSN.
>
> If you look at SPAIDEN, for example, there would still be two areas of
> concern.  One of those is the "Biographical" tab, which displays the SSN.
> TAB-level security makes it possible to limit who can see individual tabs,
> however, this is a new feature and not currently part of any Team Lead's
> Banner Class definitions.  The other concern is that even with that TAB
> blocked, it is possible for anyone with access to the form to do an
> Alternate ID search on a person's name and display the SSN even if it isn't
> a SPRIDEN_ID.  I am not sure how we get around that, how we prevent someone
> from entering a SSN as an ID later on, the effect of the change on existing
> MS Access Reports or on existing nightly processes, though some will
> certainly need to be modified.
>
> To get a better idea of the impact, it will likely be necessary to clone a
> database instance and run tests.
>
> Input/ideas from the coordinating committee on this matter are welcome.
>
> Dave
>
>
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